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Documents Required For ESI & PF Registration

Name & Nature of Firm/Company 
Registration Certificate 
Pan Card of Company/Firm 
Pan card, Adhar card, Photo of Proprietor/Partners/Directors
Latest Electricity Bill & Rent agreement 
Cancelled Cheque 
Employee Details (incase of ESI minimum 10 employee & PF Minimum 20 Required) 
Authorization Letter 

Frequently Asked Question
Know Every Details about msme/ssi Licence

What is ESI Scheme?

Employees State Insurance scheme of India is the multidimensional Social Security System, to provide social security protection to workers employed in the organized sector in conceivable contingencies like sickness, maternity and death due to disablement due to employment injury.

What is its applicability?

ESI Act 1948 applies to factories and commercial establishments by employing 10 or more persons operating in entire state of Goa. All employers including casual and contractors employees who are drawing wages up to Rs. 21,000/- per month (excluding over time)are entitled for the comprehensive social security protection under ESI Act by registering the factories/establishments under ESI Act and paying contribution on wages @4.75% as employers share and 1.75% as employees share.

What are the benefits of registering the factories/establishments under ESI Act?

ESI Scheme provides total social security protection to the employees of a covered factory/establishment. Employers are absolved of the liabilities of workmen compensation Act and Maternity Benefit Act. Once covered under ESI Act, employers are protected from the liabilities of sickness, employment injury and accidental death of their workmen including commuting accident. ESI Scheme aims for a healthy workforce to contribute to the productivity of the nation.

What are the benefits available under ESI Scheme?

Apart from providing medical benefits including super specialty treatment, Insured Persons and their family members, ESI Scheme also provides cash compensation to insured persons for loss of wages or earning capacity in times of physical distress arising out of sickness or employment injury. Maternity benefit to Insured women, family pension to the Dependants in case of death due to employment injury, unemployment allowance, physical/vocational rehabilitation etc. are available under ESI Scheme. Commuting accidents are also covered under ESI Act at present.

How the benefit can be made available to the workmen?

It is the primary responsibility of the employer to get the factory/establishment registered under ESI Scheme. Employer has to register all workmen including contract labours immediately on entering the insurable employment, which is very helpful in case of any unexpected industrial accidents. (Please note that employees cannot be registered posthumously.)

How to develop a healthy relationship between ESIC and Employers?

ESIC values a healthy relationship between its stake holders, principal employers/owners should personally ensure that monthly ESI contribution submitted and employees are registered. Even if consultants are engaged for looking after ESI matters, it is in the interest of the principal employer to personally confirm the timely ESI compliance to avoid unnecessary burden of interest, i.e. 12% and penal damages of up to 25% for the delayed remittance of ESI contribution as well as to avoid contribution assessment proceedings and criminal prosecutions.

What are the recent initiatives of ESI Corporation ?

ESI Corporation has empanelled leading in hospital in delhi as well across India to provide cashless super-specialty treatment to lacks of Insured Persons and their family members. ESI Corporation has also rolled out computerization of its services by enabling online payments of ESI contribution and issued biometric identity cards for availing ESI services any where any time.

Is there any provision for grant of composite loans by banks?

A composite loan limit of Rs.1crore can be sanctioned by banks to enable the MSME entrepreneurs to avail of their working capital and term loan requirement through Single Window in terms of RBI Master Circular on lending to the MSME sector dated July 1, 2010. All scheduled commercial banks have been advised by our circular RPCD.SME&NFS. BC.No.102/06.04.01/2008-09 on May 4, 2009 that the banks which have sanctioned term loan singly or jointly must also sanction working capital (WC) limit singly (or jointly, in the ratio of term loan) to avoid delay in commencement of commercial production thereby ensuring that there are no cases where term loan has been sanctioned and working capital facilities are yet to be sanctioned. These instructions have been reiterated to schedule commercial banks on March 11, 2010.

What is EPF?

Employee’s Provident Fund (EPF) is a retirement benefit scheme that’s available to all salaried employees. This fund is maintained and overseen by the Employees Provident Fund Organisation of India (EPFO) and any company with over 20 employees is required by law to register with the EPFO.

It’s a savings platform that helps employees save a fraction of their salary every month that can be used in the event that you are rendered unable to work, or upon retirement.

What are the Tax-Benefits of EPF contribution?

Another benefit of this robust scheme is that the contribution made towards EPF is an eligible deduction under section 80C. The maximum deductible contribution is ceiling the limit of section 80C i.e. Rs.1.50 lakh for current financial year 2015-16.

What is the current interest rate on EPF?

The current rate of interest is 8.75% p.a. The interest is compounded yearly.

The point to note in the interest calculation is done only on the part of EPF not on EPS. So if your contribution towards EPS is Rs.1,800 (12%) and your employer contribution towards EPF is Rs.550 (3.67%) and Rs. 1250 (8.67%) towards EPS, than the interest of 8.75% would be calculated on the amount of Rs.2,350.

Which one is better – EPF Vs. PPF?

Employee Provident Fund is only for salaried person and Public Provident Fund is for self-employed person. But salaried person can enjoy benefit of both EPF as well as PPF while self-employed person can only take benefit of PPF.

How and when can I withdraw my EPF account money?

You can withdraw your EFP money for various reasons but only by fulfilling certain conditions, non-compliance of which would result in levying of penal interest.

How Premature Withdrawal from EPF account is taxed?

Premature withdrawal means taking money out from the EPF account before 5 years of continuous service. Please note that continuous service means continuous contribution for 5 years. If you left the job after 3 years but made withdrawals after 5 years than also it would construed as premature withdrawal and full withdrawn amount would be taxed.

Budget 2015 has levied 10% TDS on premature withdrawal if exceeds Rs.30,000.

Is there any other benefit of EPF?

One more benefit of EPF account holder is that it gives a life insurance cover of Rs.60,000. This comes from the Employees Deposit Linked Insurance Scheme and for this employers have to contribute 0.50% of your monthly basic pay as premium for your life cover.

But companies that already provide life insurance benefits or group insurance policy to employees are exempted from contributing to this scheme.

What is Illegal Withdrawal of EPF Money?

As per EPF rules, withdrawing of EPF money at the time of switching jobs is illegal. You can withdraw only and only if you have not joined any other company within two months of quitting the job. You can transfer your EPF money once you get a new job.

What if I don’t want to pay PF?

Well, chances are that you’ve already started your professional career. The only time you can opt out of the EPF program is at the start of your career, when you tell your first boss that you don’t want to be a part of it and fill out Form 11 . If you’ve contributed towards EPF even once and have an account created in your name, you cannot opt out of this scheme.

Don’t worry though, as even though opting out of the EPF scheme increases your in-hand salary, it’s the easiest way to build a retirement fund. Having a little less spending power now could mean financial stability later. With the pooling of funds from you and your employer and the relatively high interest rates, you could be on your way to building a strong corpus of funds, without even realising it.